The following information details necessary steps to be taken by employees and department supervisors in order to ensure departures are processed as efficiently as possible. Human Resources is dedicated to providing the employee with timely information relative to departures, and supporting department supervisors in the process, and prompt notification to campus regarding exiting employees.
Exiting employees may contact Human Resources for any benefits related questions. In addition, information to assist the employee in their departure follows:
Insurance continuation forms for your COBRA coverage will be sent to you. You may continue your coverage for up to 18 months by returning your forms and paying the applicable monthly premium. If you are currently enrolled, you will be eligible to participate in the following programs: medical, vision care and the Employee Assistance Program (EAP). Upon receipt of the forms, please return one copy of the COBRA forms indicating whether or not you wish to continue your coverage. If you would like to convert your group life or voluntary AD&D to an individual policy, please contact our Benefits Coordinator at extension 3197 for assistance.
Your TIAA/CREF Retirement Annuity will remain intact unless you request a cash payment for your accumulation. In order to receive cash, you must call TIAA/CREF directly at 1-800-842-2776 and request a CREF cash withdrawal form.
Please return completed checklist to Human Resources Department
When employee informs you of their departure:
Notify Director of Human Resources.
Instruct employee to provide formal letter to Human Resources if they have not already done so.
Contact facilities regarding which keys employee has.
Contact Help Desk to confirm what technology employee has that must be returned (laptops, software, cell phones, etc).
Review vacation taken by employee and share information with Human Resources.
Please review the hiring process page on the Human Resources website and take the necessary actions if you would like the position refilled.
Before employee last day:
Confirm all employee keys are returned to Facilities Services.
Confirm all employee technology is returned to Help Desk.
Confirm all employee library materials are returned.
Confirm employee P-card has been returned to Purchasing Assistant.
Confirm employee gold card has been returned to Human Resources.
Assure that employee knows user/email account access will terminate on their departure day.
Confirm that employee has archived elsewhere any emails or files previously saved on Juniata's network that they are entitled to take with them.
If employee has an iPad or cell phone, please be sure they remove any access codes that may prevent the technicians from being able to access the device to reset it. It is recommended that they reset the device before returning it so that it no longer has connections to their email or any data stored on it.
If they have an encrypted drive, please be sure they unlock the encryption after removing sensitive data from the device.
Confirm that employee Release of Information form has been returned to the Human Resources Office.
When official resignation letter is received:
Send departure notice.
Provide Release of Information form.
Provide Departure Survey.
Adjust benefits in final pay.
Verify vacation payout has been received by payroll.